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Rates & fuel
Yard and odometer
Your yard is the default start for miles. For dedicated customers whose trucks start at their facility, set the customer's start location below instead. Only the owner can change these.
Readings give actual miles and deadhead for every load (for IFTA, insurance mileage and maintenance). Customers billed on hub miles are always asked.
Customer notifications
Emails to stop customers that have Send delivery notifications ticked on the Customers tab. Each notice goes out once per stop. Dispatch can mute a single load on the Loads page. Only the owner can change these.
Customer pricing
Dedicated contract (weekly invoice)
The pricing sheet for a weekly master invoice: fixed components, variable components and pass-through expenses. Each line is Value × Volume. Contracts are never edited: save a new version with its start date, and older weeks keep their pricing.
Format tokens: {seq} next number for all customers · {cseq} / {cseq3} this customer's count (001) · {code} customer code · {yyyy} {yy} {mm} {dd} invoice date · {ww} week number · {load} load number (per-load invoices). Example: {code}-{yyyy}-{cseq3} gives ABC-2026-001. Untick Master bill to invoice each load separately.
POs that change by month or period
Each invoice uses the PO in effect for its service week. If none covers the week, the standing PO above is used (or none, if this list has entries).
| PO number | From | To | Note |
|---|
| Description | Value | Basis | Volume comes from | Qty | CPI |
|---|
New contract version (starts as a copy of the version shown)
| Section | Description | Value $ | Basis | Volume comes from | Qty | CPI |
|---|
Volume comes from: Fixed quantity bills the Qty every week (e.g. 2 drivers). Entered each week puts the line on the draft invoice for you to fill in (hours, gallons, hotel, tolls), starting at Qty. Miles, loads, stops, units and tolls are counted from that week's delivered loads (for tolls use Value 1.00, basis "as incurred"). For a flat toll estimate instead, use a Fixed quantity line. Extras (extra tractor, trailer, straight truck, driver) are only billed in weeks you schedule them below; use basis "per day" or "per week". Keep an extra's description the same in later versions so scheduled extras still match it.
Extras scheduled (billed at the contracted extra rates)
When the customer asks for an extra tractor, trailer, straight truck or driver, add it here with its dates. The weekly invoice bills units × days that fall in the week (or units per week for weekly-rated extras).
| Extra | Units | From | To | Note |
|---|
Stop customers
This customer's delivery points and pickup points (addresses, contacts, notification emails, template upload) are on the Customers tab.
Per-load rate sheet versions (optional)
Rates are never edited. To change a price (a CPI increase, a new contract), add a new version with the date it starts. Loads before that date keep the old price.
| Starts | Flat | Per mile | Per stop | Per unit | Minimum | Note |
|---|
Add a new rate sheet version
Trip types
Kinds of trip this customer is billed differently for — e.g. a shuttle DC ↔ warehouse at a flat rate. A load or template marked with a trip type is priced by it instead of the rate sheet above. Trip types on a main customer are there for its DCs too.
Fuel surcharge rule versions
| Starts | Method | Details | DOE price region | Note |
|---|
Add a new fuel surcharge version
Base and MPG: (DOE price − base) ÷ MPG × miles. Tables: find the row the DOE price falls in, then use its value as $ per mile, or as a % of linehaul.
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DOE diesel prices
Weekly U.S. Energy Information Administration prices, updated every Monday. Rows marked sample are made-up test prices and are replaced by the first real check.
| Region | Week of | Price / gal | Source |
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